Rotary Club of Ely

Meeting Summary - august 3, 2022 - Meeting 5096

Past president Todd heiman

President Campbell welcomed those at the Grand Ely Lodge and via Zoom. In the final analysis we sold all of the Raffle Tickets and even received additional donations. Thanks to all who sold and to Zup's for giving us the donation location where so many were sold!
 
At the Board meeting we took the following actions:
  1. Voted to return entirely to Wednesday noon meetings with social events planned at other times.
  2. Discussed plans for the upcoming Rotary Rose Sale - with tickets to begin selling on September 6th.
  3. Approved Jeannie Burlowski as a new member and learned of Sandy Warner's departure. 
  4. Approved our leadership team for the upcoming year. 
  5. ​​​​​​​Approved a $250 sponsorship for the Northern Lights Glow Run.
  6. ​​​​​​​Discussed the meeting next week for the board at 11 and all members at noon with District Governor, Kay Biga. Please try to attend.
     
Presenters Today: Todd Heiman on best practices for raffle and rose sales.
 
Todd reviewed our recent Raffle and discussed best practices for the future:
  1. Establish a coordinator and do that and the sales as early as possible. Give that person full control of the tickets and the tracking of each one.
  2. We need to better handle our financial transactions so all parties know how much money is being exchanged. 
  3. Figure out a way to get all members involved and to make sure that they get tickets. Send tickets out in an envelope with name, numbers, etc.
  4. Establish a deadline for return of unsold tickets. 
  5. Establish a process for lost tickets, money shortages, and broken ticket bundles.
  6. Know what our retail locations are and clearly establish who will staff the locations and when.
  7. We also will consider packets with fewer tickets for those who don't want to sell as many.
​​​​​​​Thanks to all who helped with the Raffle this year!
 
And as a final question from Kurt, is there any point in my continuing to send these summaries?
 
 
Birthdays: None 
 

Members Present: 

Buckley
Campbell
Fitzgerald
Ledel
Loughery, C.
Loughery, D.
Mairs
Moore
Musich
Nelson
Olson
Owens
Przybylski
Soderberg
 
50/50 - $5
Good news - $3
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